Are you in a managerial position or simply an employer yourself? If so, then you must know how to welcome a new face joining you or your organization. In order to do that in a proper professional manner, you must know how to write a welcome email to new employee. Scroll down and check out the welcome email to new employee templates and samples provided here on this page.
What is a Welcome Email?
As the name suggests, it is a simple email that is written to welcome someone. In the context of our topic, a welcome email to a new employee is an official email that is written to a new employee joining the organization. This type of email is an important part of the employee’s onboarding checklist.
A welcome email is written with a viewpoint of comforting the new employee. Of course, whenever a person joins a new organization, it takes him/her some time to adjust to the organization’s environment. However, if they are welcomed in a proper and pleasant manner, they can quickly manage to adjust themselves to the organization’s environment.
A welcome email is usually written by the manager or employer. Getting a professional welcome from the manager or employer increases the new employee’s morale. They feel motivated and connected to the organization if they are greeted with pleasure.
In this article, we have some useful new employee welcome email templates for your use. These templates are available both in Microsoft Word and PDF formats. One can simply download and use any of the templates in any desired format.
New Employee Welcome Email Format Sample
Subject: Welcome Aboard!
Dear [First Name of the New Employee],
I am [Your Name], [Designation] of the [Organization Name]. On behalf of the management of [Organization Name], I welcome you and congratulate you on becoming a part of the organization.
Here in [Organization Name], we are more like family members than just colleagues or coworkers. You will find everyone quite caring and cooperative. I hope your expertise and skills will be beneficial for the organization’s growth and development. I expect you to be always dedicated and committed to your work and will prove to be an integral part of this organization.
Once again, I welcome you aboard. Hopefully, it will be a great journey for you and all of us.
Best of Luck!
[Sender Name]
[Designation]
New Employee Welcome Email Format Template
Professional Welcome Email Sample
Subject: Welcome to the [Organization Name]
Dear [First Name of the New Employee],
I am [Your Name], [Designation] of the [Organization Name]. It’s my pleasure to welcome you to [Organization’s Name]. We are excited to have you on board and hope you will also feel the same.
We will be looking forward to seeing you on [Day & Date], which will be your first day at work. Just to remind you, our working hours are from 9 am to 5 pm. I expect you to be in the office by 08:30 am on your first day so that I can introduce you to your team members and give you a short tour of the office.
We have a formal dress code so make sure to be in a formal dress and wear a tie. Just bring your joining letter and your ID with you. We hope that it will be a great pleasure working with you. We also hope that you will prove to be a valuable asset to the organization and that being an employee of our organization will be a great experience for you.
Once again, many congratulations to you. We are thrilled to have a talented person like you as our new employee and team member. Hopefully, you will be looking forward to your first day as much as we are.
Best Regards,
[Sender Name]
[Designation]
Professional Welcome Email Template
Tips for Writing an Email to Welcome New Employee?
Whenever a new person joins an organization, it is a good practice to greet him/her with pleasure. That is the duty of a good manager or employer to properly welcome their new employees. The welcome email to new employee templates and samples are provided here on this page for your ease and convenience. However, if someone wants to write such an email from scratch, keep in mind the following useful tips:
- The subject line of your email must be simple and compelling. Don’t opt for a long subject line. Keep it short and easy to read so that the employee understands the purpose of the email by reading the subject line.
- Use a simple pleasant greeting such as “Dear [First Name of the Employee]”. Use the first name of the employee to give a personal touch to the email.
- Make sure that the main text of the email message conveys the true spirit of your organization. Try to be direct and brief and add a personalized touch to your email.
- Write the email in a professional yet friendly style so that the new employee feels connected and linked to the organization. Try to maintain a positive tone throughout the email.
- Let the employee know how he/she can or will be a valuable asset to the organization.
- End the email with a positive greeting like ‘Best Regards’ or ‘Best of Luck’.
- Make sure to review your welcome email for any mistakes or errors.