You have applied for a job, submitted your CV or Resume, and have been called for an interview. So, what to do next, you might ask? The best thing that you, as a job candidate, can do is to write an interview confirmation email to the employer or recruiting manager. On this page, we have got some interview confirmation email templates for your understanding and use. Make sure to scroll down and check them out.
What is an Interview Confirmation Email?
As it is obvious from the name, an email that is written to confirm the interview for a particular job position is called an interview confirmation email. It is not compulsory to write this type of email however if you do so, it will surely leave a good impression on the employer. An interview confirmation email is also known as an interview acceptance email or job interview confirmation email.
When an employer reaches out to you via a phone call or email to inform you about the interview arrangements, you should reply to that by writing a confirmation email. This leaves a good impression and also indicates your interest in the job. It also shows the employer that you are fully eager to do the job and how this job is important for you both personally and professionally.
Writing this type of email is just a mere formality however it establishes a positive connection between an employer or recruiter and a candidate. The employer or recruiter also gets to know about your communication skills and adds a positive point for winning the job. We have some useful interview confirmation email templates and samples available for you in this article. These samples are available both in Microsoft Word and PDF formats so anyone can download and use them as per their requirements.
Interview Acceptance Email Example
Subject: [Your Name in Full] – Interview Acceptance
Dear Mr. / Mrs. [Last Name of the Recipient],
It was a great pleasure talking to you on the phone yesterday. I accept and confirm your interview invitation to me for the position of [mention Job Title]. I would also like to thank you for providing me with this chance. I ensure you that not only my qualification and expertise, but my dedication to the work will make me a suitable candidate for this job.
This is to confirm that as per your instructions, I have to come to the [Location] office by [mention Time] at [mention Day & Date]. There I will meet Mr. / Mrs. [name of the Interviewer/Recruiter] who will conduct the interview. I have to bring [names of Documents & Papers] with me. If there is anything else that you want me to bring, please make sure to let me know in advance.
Once again, thanks a lot for providing me with this opportunity. I am very excited about the job and looking forward to the upcoming interview.
Best Regards,
[Sender’s Name]
[Sender’s Contact Details]
Interview Acceptance Email Template
Interview Confirmation Email Sample
Subject: Interview Confirmation for the Position of [Job Title] – [Your Name in Full]
Dear Mr. / Mrs. [Last Name of the Recipient],
I am very grateful to you for inviting me for an interview for the position of [Job Title] in [Organization Name]. Mr. / Mrs. [Name of the Person] called/email me yesterday and informed me about all the arrangements for the interview. As per his/her instructions, I have to come for the interview on [mention Date] at [mention Time] and meet Mr. / Mrs. [Name of the Recruiter/Interviewer].
I just want to let you know that I am very excited about this job. I hope I will get a great chance to improve my skills and abilities in this job. Not only will it be a great learning experience for me, but my dedication and hard work will also be beneficial for the organization. Moreover, I will surely prove to be of great value to the organization.
If there is anything that I need to bring with me, please let me know about that. Thanks a lot once again for providing me with this chance.
Best Regards,
[Sender’s Name]
[Sender’s Contact Details]
Interview Confirmation Email Template
How to Write an Effective Interview Confirmation Email?
The pre-formatted interview confirmation email templates and samples available here on this page can save a lot of your time and effort. Moreover, if you download the editable version, you just have to add your details to it, change it as per your requirement, and then you are good to use it however you wish.
Still, if you want to know how to write an effective interview confirmation email yourself, make sure to consider the following tips:
- When you receive the interview call or email from the employer, try to respond to it as soon as possible.
- Write a clear subject line that indicates your purpose for writing the email. Some interview confirmation email subject line ideas are:
- Interview Confirmation Email for Sales Manager Position – [Your Name in Full]
- [Your Name in Full] – Interview Acceptance
- Interview Confirmation – [Your Name in Full]
- Include a formal salutation and greeting.
- Begin the email by thanking the recipient.
- Mention the name of the person who contacted you and informed you about the interview arrangements.
- Mention the brief details of the job position and how you think you are suitable for the job.
- Ask the recipient about anything that you should be bringing along with you while going for the interview.
- Keep your email simple and brief. Make sure to maintain a warm yet professional tone throughout your writing.
- Include your contact details for the recipient.
- End the email with a thank you note and a nice professional closing.
- Make sure to check your email again and proofread it for any mistakes or errors.