17+ Editable School Fee Receipt Templates in WORD

Almost every school has its own unique school fee receipt template that they use whenever a transaction is incurred. There are a lot of transactions that take place in a school’s daily activities like tuition fees, admission fees, or any other miscellaneous fees.

So, to make sure such transactions are properly authorized and legal, schools must issue a fee receipt. In this article, you will find easily usable school fee receipt templates in word format. You can simply use any of these templates and customize them as per your requirement to make a proper school fee receipt format of your own.

What is a School Fee Receipt Template?

To put it simply, a school fee receipt template is a document every school or educational organization uses whenever a school-related transaction is incurred. The payee must give a proper receipt for the payment of the fee to the payor. The payee, in this case, is the school or educational institute and the payor is the parent or guardian of the student on whose account the school fee is given.

Just like a business transaction is made official with a receipt for that transaction, the school fee receipt also makes that payment of fee official and legal. Such a receipt is an authorized acknowledgment that the school fee is paid by the guardian or parent and is duly received by the school administration. It is the responsibility of the school administration to issue the receipt for any transaction that is made, be it an admission fee or a sum paid for any extra-curricular activities.

The school fee receipt template must include all the necessary details and information in it (discussed below). Every school can customize its fee receipt template as per its requirement. However, while creating such a format, it must be ensured that some basic details must the included in order to make it properly legal.

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Basic Elements of a School Fee Receipt Template

As mentioned earlier, a school can customize its fee receipt format as it deems fit. However, it must be ensured that the school fee receipt must include some basic information that makes it useful. You can also check the free school fee receipt templates that are given here on this page for your use. Using these templates will save a lot of your time and effort.

However, if you want to know how to create a school fee receipt template from scratch, you must know about the basic elements of such a receipt. The rest, you can customize as per your requirement.

• Theme & Layout: The theme, design, and layout of your school fee receipt template must be in line with your school’s branding.
• Title: Write the title of the document as “School Fee Receipt” or “Fee Payment Receipt”. This will indicate the specific purpose of the document.
• School Details: The next thing is to include the details of the school like the name, address, contact number, etc. You can also include the school’s website however it is optional. To make your school fee receipt template more attractive, you can also add the logo of the school to your document.
• Receipt Number: Every fee payment receipt must bear a unique sequential number so as to make it easily trackable.
• Date: Don’t forget to leave some space for the date. The actual date on which the fee receipt is made should be written.
• Student Details: The receipt should also include a section in which the student details are mentioned. These details include the full name of the student, details of his/her class, admission number or class roll number, and other relevant identification details.
• Payor Details: These are the details of the person who actually made the payment. If the payment is made by the student himself, this section should be left blank. However, if the payment is made by parents or a guardian, include their details like name, address, contact number, etc.
• Payee Details: It is also important to include the details of the person who received the payment. Usually, this is some person from the administration staff who is responsible for receiving any such payment. His/her name and signature must be mentioned in the fee receipt.
• Payment Details: Besides including the details of the payor and payee, it is also important to write some key details related to the payment. These details are:
  • Amount of payment, both in numbers and words.
  • Balance amount, if any.
  • Type of payment i.e., whether it is an admission fee, monthly school fee, some kind of donation, etc.
• Mode of Payment: The receipt should also indicate the mode of payment which is to make it specify how the fee is paid. For example, whether the fee is paid in cash, by cheque, or by online transfer.

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