An email memo is a simple document that every organization uses for internal communications. Some decades ago, memos were written manually by hand but nowadays, email memos are used instead. In this article, we have some professional email memo templates and examples readily available for you. With the help of these email memo templates, you can easily draft your message and quickly communicate it to the relevant personnel within the organization.
What is an Email Memo?
An email memo is a basic message that the managers or supervisors use to quickly communicate some important details or information to all the relevant individuals of an organization. For instance, an email memo can be written for a specific team or for a particular department.
Basically, a memo is the short form of a memorandum. It is a simple message that one writes to communicate some official information like a change in a policy, adaptation of a new procedure, or anything like that. Offices and other different types of organizations have been using memos for a long time. However, with the evolution of the internet and modern-day technologies, the handwritten manual memo is replaced by an email memo.
Scroll down and check out the professional email memo templates and examples available here. All these templates are in both MS Word and PDF formats. If you want to make any changes to an email memo template, simply download the editable version, customize it, and use it as per your requirement.
GET Professional Email Memo Templates Below
Administrative Email Memo Template
Sample Email Memo for Website
Customizable Email Memo Format
Simple Email Memo Example
Official Email Memorandum of a Company
Internal Email Memorandum Printable
Formal Email Memo Sample
Executive Email Memo Format
Departmental Email Memo Template
Email Memo: Basic Tips for Writing an Effective One
An email memo is a short message that is actually used to communicate some important information to a large audience. If you are in a position where you have to write email memos quite often, you can consider using the ready-made email memo templates and examples available here on this page. Using these templates will save a lot of your time and effort. You will only have to edit the basic contents of the template whenever you want to write an email memo afterward.
However, if you still want to write a professional email memo from scratch, then keep in mind the given basic tips for writing an effective email memo:
- Recipients: This is a group of people that are addressed in the email memo. It can be written as “To: The Sales Department” or “To: Project X Team”, etc. You can also simply write “To Whomever it Concerns”.
- Sender Details: Write the sender’s complete name (Your Name) and designation.
- Date: It is the exact date on which the email memo is sent or circulated.
- Subject Line: Add a concise and to-the-point subject line to your email memo so that the readers get an idea about the purpose of the message. It is suggested to include a subject line however, it depends upon the preference of the sender and the type of memo that is being written.
- Overview: This section includes a quick summary of the email memo. This can be included especially in cases where a memo is a bit longer than usual.
- Background: The background or context section of the memo email is more or less the actual purpose of writing the email memo.
- Main Message: After all that, it’s time to finally communicate the main message of your email memo. You should write it in such a way so that it is easy to understand and follow. Make it clear what you expect from the readers after reading this email memo. You should specify with clarity the exact tasks, the solutions, policies or procedures, or any other actions that you want your recipients to take as a result of your memo.
- Length: Keep your email memo concise and direct. A memo is a short message and mostly, it does not require to contain multiple paragraphs or lengthy texts. Avoid including unnecessary details and simply stay focused on the actual purpose of the email memo.
- Proofread: As is the case with every official correspondence, make sure to thoroughly proofread your email memo before finalizing it.
- Attachments: You can also easily attach the relevant documents with your email memo. Make sure to mention this in the memo message.