If you run a business irrespective of its size, scale, or nature, or simply, if you work for someone, you may have observed late payments from some clients or customers. Not all of them are like that but there maybe two or three clients who often do that. In order to properly pursue any such late payments, you may have to write payment reminder emails quite frequently.
What is a Payment Reminder Email?
As the name suggests, a payment reminder email is an email written explicitly so as to remind the reader about payment or an amount that they owed to you or your business. While running a business, you may encounter late or delayed payments every now and then. Asking for any such unpaid due is your legal right, but the main thing here is that you demand or claim any such unpaid debt properly.
For that purpose, you must make sure that you maintain a professional attitude. You must make sure that in your anger or frustration, you don’t ruin your relationship with the client. After all, the company’s reputation and goodwill are more important than a late payment.
So, the best way to claim or demand your payment is by writing a payment reminder email to your client. There can be many different types of payment reminder emails that you can write to your client depending upon the situation and circumstances.
In this article, we have provided you with 3 different payment reminder email templates and samples that you can easily download and use for your understanding.
Payment Reminder Email on Due Date Sample
Subject: Invoice No. [mention Invoice Number] is Due Today
Dear Mr. / Mrs. [name of the Recipient],
This email is to remind you that a sum of [mention Amount] for the invoice number [mention Invoice Number] is payable on your account and is due today. The mentioned invoice was generated and sent to you on [mention Date]. Please make sure to pay the above-mentioned sum in the bank account as specified in the invoice.
Feel free to contact me for any further details or inquiries.
Respectfully,
[Sender Name]
[Sender Designation]
[Contact Details]
Payment Reminder Email on Due Date Template
Payment Reminder Email 7 Days After the Due Date Sample
Subject: Invoice No. [mention Invoice Number] is 7 Days Overdue
Dear Mr. / Mrs. [name of the Recipient],
I am writing this email to let you know and remind you that the sum of [mention Amount] for the invoice number [mention Invoice Number] is now overdue by 7 days. I have also written a reminder email to you about the same on [mention Date] which was the original due date of the same invoice.
It will be grateful if you look into this matter and try to resolve it as soon as you can. However, if you have already sent the payment then please do let me know in writing or inform me via a call. In case you have lost the invoice, please find attached with this email a copy of the original invoice.
Feel free to contact me for any further details or inquiries. Thanking you in anticipation.
Respectfully,
[Sender Name]
[Sender Designation]
[Contact Details]
Payment Reminder Email 7 Days After the Due Date Template
Final Payment Reminder Email Sample
Subject: Final Reminder to Settle the Invoice No. [mention Invoice Number]
Dear Mr. / Mrs. [name of the Recipient],
This email serves as our final official payment reminder for the sum of [mention Amount] for invoice number [mention Invoice Number] which is now overdue by [mention number of Days] days. As per our contract and our company policy, we can charge you an extra interest for the payment after the above-mentioned days.
We have already written you multiple times for the same but you have not yet responded or replied to us in this regard. As per our company policy, we will wait for another [mention number of Days] after this final payment reminder email. If we will not get any response from your side, then we will be forced to consider our legal options.
Feel free to contact me for any further details or inquiries and make sure to arrange for the payment as soon as possible.
Respectfully,
[Sender Name]
[Sender Designation]
[Contact Details]
Final Payment Reminder Email Template
