In this article, we have provided some effective and easy-to-use interview follow-up email templates for you. You can use these templates by downloading and customizing them for free. The follow-up email after interview examples given here on this page will help you understand what a follow-up email is and how to write an effective one. You can download any of the given templates both in Microsoft Word and PDF formats.
What is an Interview Follow-Up Email?
An interview follow-up email or a follow-up email after an interview is a simple email message that a job applicant sends to the potential employer to know the status of the hiring process. Actually, when a person applies for a job and is called for an interview, it is his right to know about the status of the recruitment process after the interview.
Normally, the hiring organization informs the candidate about their decision within 2 to 3 working days. However, in some cases, weeks may pass without any communication from the hiring organization. In such a situation, the candidate must write an interview follow-up email to the recruitment team. This is the most professional way of knowing about the status of your recruitment process.
Types of an Interview Follow-Up Email
Before you start to write an interview follow-up email, it is also important to know about its types. Usually, there are three main types of interview follow-up emails.
- The first type of follow-up email is usually written within 24 hours of the interview. It is actually written to thank the recipient and the whole team. This is to show your gratitude to the potential employer for providing you with an opportunity for an interview. This type of email is a sort of thank you email after interview.
- The second type of follow-up email after an interview is written as a result of no response from the hiring organization and a reasonable time had elapsed after the interview. This one is usually written to get an update on the recruiter’s decision.
- The third type of follow-up email is called ‘check-in’ email which is usually written to stay in touch.
Interview Follow-Up Email Sample (TEXT VERSION)
Subject: Thank You for Your Valuable Time!
Dear Mr. / Mrs. [Last Name of the Recipient],
It was a great honor meeting you yesterday and discussing the position of [mention Job Title/Position]. I would like to extend my gratitude to you for providing me with the opportunity to give an interview.
I am very excited about this job as I believe it will have a great impact on my career at this time. I also believe that my experience in the relevant field makes me a perfect fit for the job.
If you require anything from me, feel free to contact me via the given contact details. I will be looking forward to hearing from you. Thanks!
Sincerely,
[Sender’s Name]
[Sender’s Contact Details]
Interview Follow-Up Email Sample
Follow-Up Email After The Interview Example (TEXT VERSION)
Subject: It was a Pleasure Meeting You!
Dear Mr. Tweed,
Thank you for your valuable time yesterday. It was my pleasure to meet a qualified and competent person like you. I enjoyed our conversation and discussion regarding the role of Accounts Manager with XYZ Company.
I have been in the field of accounts and finance for more than 5 years. During these years, I have been a part of many reputable organizations as mentioned in my resume. I am very excited about this new job opportunity. I believe my skills and expertise are in line with the requirements of this job.
It would be appreciated if you let me know about the current status of the recruitment process. Also, if you require anything additional from me, feel free to contact me anytime.
Thanks a lot once again!
Sincerely,
Eric Williams
[Sender’s Contact Details]
Follow-Up Email After The Interview Example
Interview Follow-Up Email Template (TEXT VERSION)
Subject: Follow-up for Marketing Director Position
Dear Mrs. Potts,
Thanks a lot for inviting me over for the interview and discussing the position of Marketing Director. It was a great honor for me to meet competent persons such as yourself and the whole recruiting team. I enjoyed our conversation throughout the whole time especially when you shared your professional experiences. I must say those were really inspiring stories for juniors like us.
Of course, the final recruitment decision lies with but I am confident that my interview went quite well. I am very excited about this job too as this will be a great opportunity for my professional career. Moreover, I completely believe in myself that my experience and skills in the field of marketing will surely benefit the company. I am also very interested in the upcoming launch of the brand campaign that you were talking about in the interview.
I hope that you will also consider me fit for the job. If provided a chance, I will surely prove to be of great value to the company. I will highly appreciate it if you would update me regarding the hiring process. Once again, thanks a lot for your valuable time. Feel free to reach out to me in case you require anything from me.
Sincerely,
Albert Rogers
[Sender’s Contact Details]
Interview Follow-Up Email Template
Importance of Writing a Follow-Up Email After an Interview
When you had a good interview for a job position, it is natural to be excited about the job for which you are applying. It is important to wait for the final decision from the recruitment team as it might take them a few days to decide. However, if you don’t hear from them even after some weeks pass, you have all the right to contact them by writing a follow-up email after an interview.
A follow-up email after an interview is important for some other reasons as well which are:
- Such an email shows your gratitude as well as your excitement for the job.
- Writing official emails will let the potential employer know about your communication skills. This will have a positive impact on them and your good communication skills might help you in winning the job position.
- Follow-up emails will increase your chances of getting a response from the potential employer, thus making you able to stop wasting more of your time.
- If you have just given the first interview yet, writing the follow-up emails will increase your chances of getting an invitation to the second interview.
- Sending the interview follow-up emails will make you stand out from the rest of the candidates, especially those who did not consider it important to send any follow-up emails.
How to Write an Effective Interview Follow-Up Email
It is really important to know how to draft an effective and engaging interview follow-up email. When you write such an email, you must write it in such a way that it highlights your communication skills and your professionalism. The interview follow-up email templates and examples provided here in this article can be of great use whenever you want to write a professional-looking interview follow-up email.
However, if you consider writing a follow-up email after the interview from scratch, then make sure to consider the given below useful tips:
- Write a simple yet professional subject line for an interview follow-up email. As the subject line is the very first thing that appears in a user’s inbox, it must be written in such a way that the recipient must open the email message. Some common subject line ideas for a follow-up email after an interview are:
- Thank you for your time, [Interviewer’s Name].
- Thanks for the opportunity.
- I am honored and grateful for your time today.
- It was a pleasure meeting you.
- Thank You!
- Follow up for the [Job Title] position.
- I appreciate your valuable time and advice.
- [Your Name in Full] – Follow up regarding [Job Title].
- [Your Name in Full] – Re: Interview on [mention Day & Time].
- [Your Name in Full] – Re: [Job Title].
- Use simple professional greetings and salutations like “Dear Mr. / Mrs. [Last Name of the Recipient]”.
- Begin the main text of your email message by thanking the recipient for providing you with the opportunity to interview.
- Mention the name of the job position for which you applied.
- Show the reader your excitement and interest in the job. You can also briefly let the reader know why you are perfect for the said job.
- Mention specifically that you are writing the email to get an update on the recruitment process.
- You can mention any additional information in this email that you forgot to provide to the interviewer earlier.
- Make sure to keep your email direct and concise. Write the email in a professional manner and maintain a friendly and polite tone in your writing.
- Ask the recipient if they require any further details or information.
- Don’t forget to provide your contact details so that the recipient can easily reach out to you.
- End the email by thanking the recipient and with a complimentary close.
- Before finalizing and sending your follow-up email, make sure to review it for any mistakes or errors.