37+ FREE Employee Recommendation Letter Samples

Being an employer or a manager, you might need to write employee recommendation letters quite often. It is because an employee has all the right to switch jobs anytime they feel the need for it. In such a case, they might require a recommendation letter in order to apply for the new job. It is considered a good practice that whenever an employee requests a recommendation or reference letter, the employer or manager must fulfill such a request. Make sure to scroll down and check the free employee recommendation letter samples given here on this page.

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What is an Employee Recommendation Letter?

An employee recommendation letter is a formal letter that is written by an employer or manager to recommend an employee for a new job position. Such a letter could be used both within and outside the organization. For instance, a manager can write such a letter to recommend an employee to some higher position within the organization.

However, the most common use of the employee recommendation letter is when a person under your employment wants to apply for a job at another place. Being an employer or manager, it is your responsibility to write a reference or recommendation letter for your employee whenever he/she asks for it. This type of letter is also required by many organizations at the time of hiring. They consider it an important part of their hiring process.

Moreover, a letter of recommendation is also a kind of character certificate. As it includes a brief historical background of the employment of an individual, such a letter helps them to get a job quite easily. So, it is quite important that the employee recommendation letter should be drafted carefully. The employer must write such a letter in a fair way and with a mindset of helping the employee to get the job.

In this article, we have a great collection of some free employee recommendation letter samples available for your use. All these samples are available in editable Microsoft Word format so that you can easily customize them as per your requirement. Using these recommendation letter templates will allow you to write a seamless employee recommendation letter for your employees.

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Basic Elements of Perfect Employee Recommendation Letter

In order to write a perfect employee recommendation letter, you must know about some of its basic elements. These basic elements are explained below:

Header

The header of the employee recommendation is its face which should contain the details of the sender and recipient along with the date. These details are the name of the individual, business/company/organization name, address, and contact information of both the sender and recipient of the letter. The sender can also write the recommendation letter on the organization’s letterhead.

Salutation

As this letter is written to a specific individual, make sure to use a proper formal salutation to address the receiver. You can write a salutation like this, “Dear Mr. / Mrs. [Last Name of the Recipient]”. However, if you don’t know the exact name of the receiver, you can use a general salutation as well like, “To Whom It Concerns”. Though you have already mentioned the name of the recipient in the ‘header’ section of the letter, still it is important to use the salutation.

First Paragraph

Begin wiring the body of the paragraph with a brief introduction of yourself. After that, state your purpose for writing the letter (which is to recommend the employee for the job) and give a brief account of the employment of the person that you are recommending. Make sure to be specific in your writing i.e., you should clearly mention the job role or position for which you are recommending your employee.

Second Paragraph

In the second paragraph, you can write some brief details of the employee’s skills and abilities that he/she possesses. Here, you can also write about the achievements of the employee.

Third Paragraph

The third paragraph should be the concluding paragraph of the employee recommendation letter. In this paragraph, you can write about why the recipient should consider hiring the employee for the job. This will be an important part of the letter and can be a decisive factor for the employee to win the job opportunity.

Closing

End your letter in a professional manner using formal sign-off. The sender should mention his/her full name, designation, and contact information, and must sign the letter to make it official.

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