Writing a thank you email might sound boring but believe it or not, it actually has a great impact on the reader. Particularly, if you run a charitable organization or you simply are a member of any such organization, then you must know how to draft a thank you email, especially on receiving any donation. The email written in such a situation is most commonly known as a donation thank you email, contribution thank you email, or simply a thank you email for a donation.
If you scroll down, we have provided here a short form and a long form donation thank you email templates and samples for you. Both these templates are available in Microsoft Word and PDF formats for your convenience. Also, at the end of the article, we have some useful simple tips for you about writing a perfect donation thank you email from scratch.
Importance of a Donation Thank You Email
Writing a donation thank you email is quite important for a number of reasons. Some of them are:
- It acts as a kind of confirmation that the donation is actually received. Though the receiver of the donation also sends a tax receipt of donation to the contributor but still, writing a donation thank you email adds a more personal touch to the transaction.
- A donation thank you email is a great source of expressing your gratitude to the contributor.
- It also acts as a great means for developing positive relationships with the donor. Doing so is likely to increase the chances of more donations and contributions in the future.
- A donation thank you email is a great way to get to know more about the donor. This way, the donors realize that they are being valued.
- When you write a sweet donation thank you email to the donor, they get impressed. Impressing them means that they directly or indirectly help you get more donations in the future. This in turn helps you carry out your cause more effectively. For example, an impressed donor is more likely to spread words about your organization or mention your work in their personal or professional gatherings.
Donation Thank You Email Sample – Short Form
Subject: Thanks a lot for Your Contribution!
Dear Mr. / Mrs. [First Name of the Recipient],
Thank you very much for the donation of [Mention Amount] that you made to our foundation [Name of the Foundation] on [mention Date].
For the last two years, we are helping young people from all over the state to learn digital skills and to make them able to earn a decent livelihood. With your valuable contribution, we will be able to arrange for the training programs for more than 500 people by the end of the next quarter.
I and my whole organization really appreciate your support for this noble cause. Therefore, we would like to thank you once again and we really hope that you will keep appreciating us every now and then.
Please find the tax donation receipt for your contribution attached to this email. Feel free to contact us any time via the given below contact details.
Stay blessed.
Sincerely,
[Sender Name] [Sender Contact Details]
Donation Thank You Email Template – Short Form
Donation Thank You Email Sample – Long Form
Subject: Thanks a lot for your thoughtful donation to [Foundation’s Name]!
Dear Mr. / Mrs. [First Name of the Recipient],
I am so grateful to you for your contribution to our foundation [Name of the Foundation], at the charity event held last week at [Venue/Place/Location]. It was a great honor and pleasure to have you at that event.
With the help of your donation, we will be able to make arrangements for the free higher education of more than 200 underprivileged students across the state. Our foundation will take full responsibility for the higher quality education of each of those students. We will make sure that every one of them gets an equal chance to learn and explore new things.
I know that you have spent almost half your life doing different charity and welfare work for people across the globe. Having someone like you supporting us for our cause is something that is just very motivating. I am glad that you joined us and we had a chance to have a great discussion with you related to our foundation’s future goals and objectives.
So I would like to thank you again for your presence at the event and for your valuable contribution. I hope that you will never forget us and will keep appreciating us and our noble cause.
Please find attached to this email a tax donation receipt for your contribution. Feel free to contact me at any time for anything in the future.
Thanks a lot once again!
Sincerely,
[Sender Name]
[Sender Contact Details]
Donation Thank You Email Template – Long Form
11 Simple Tips for Writing a Perfect Donation Thank You Email
Want to know how a donation thank you email is actually written, then make sure to keep in mind the following 11 simple tips for writing a perfect donation thank you email:
- Write a clear and concise subject line for your donation thank you email. You can write like “Thank You for the donation”, “George, You made my day!”, “Thank You for your thoughtful contribution to [Name of the Organization”, etc. The more attractive and catchy the subject line is, the more are the chances of getting your email opened.
- Try to add a personal touch to the email by mentioning the first name of the donor along with the usual greeting like “Hello Michael” or “Dear Meryl”. Adding a personal touch to your donation thank you email is quite important.
- Begin the email by expressing your sincerest gratitude and thanking the donor for their donations or contributions. You can also write the amount of donation here but that’s not compulsory.
- If the donation is made at some event, you can mention some details of the event for reference like the name of the venue or place where the event was held and the date on which the event took place.
- Be genuine in your writing and express your gratitude with true sincerity. You must value the donor through your writing. Use words and phrases that are polite, friendly, and warm.
- It is advisable to write a donation thank you email as soon as possible after receiving the donations.
- Briefly mention in your email how the donor’s contribution will impact the actual cause of the foundation or organization.
- Provide your contact details to the donor for further contact in the future.
- Don’t forget to attach the tax donation receipt or e-receipt with your donation thank you email.
- Just before ending the email, make sure to thank the donor once again for their valuable contribution.
- Make sure to proofread the email right before finally sending it to the donor.