Being an employee of an organization, you know very well when you deserve a raise in salary. The management of the organization also knows that but sometimes, it is important to remind them. For this purpose, a letter to request raise in salary must be written. In this article, you will get to know how to write such a letter and what is its actual purpose. Moreover, some free sample letters to request raise in salary are also given here on this page so make sure to scroll down and check out all the useful details.
What is a Letter to Request Raise in Salary?
As the name suggests, a letter to request raise in salary is a formal letter that an employee writes to the employer to officially request an increase in salary. There could be many reasons for making such a request like your extraordinary performance, the better financial situation of the organization, the overall better condition of the job market, etc.
Whatever the reason might be to write such a letter, you should keep in mind that writing this letter does not mean that you will surely get a raise in your salary. For employers, they have to consider many factors before accepting any such requests. However, it is your legal right to ask demand an increase in your salary when you realize that such an increase is due.
Importance of a Letter to Request Raise in Salary
A letter demanding an increase in salary is an important tool for an employee. It is the best way to initiate a conversation with your boss or employer and to officially express your concerns. Writing such a letter is the formal way to request a raise in salary in a polite and professional way.
With the help of such a letter, you have the opportunity to express your value to the organization and what the organization actually meant to you. This way you can request fair compensation for your work as per the current job market. Moreover, you can also mention your achievements and accomplishments for the organization, as it will help you get a raise in pay that you actually deserve.
This type of well-written letter also shows the employee’s communication skills, commitment to the work, and professionalism which is quite beneficial for their career growth. Such written correspondence is also useful for record purposes as it will allow the employee to easily follow up with the employer in the future.
Formal Letter To Request Raise in Pay
TEXT VERSION
Dear [Employer’s Name],
I am writing this letter to express my interest in discussing my compensation. I have been associated with the [Organization Name] as [Job Position] in [Department’s Name] for [Number of Years] years.
It is a great learning experience for me to work in this organization. I enjoyed my time here and still learning and exploring new things daily. I believe during my time, I have made significant contributions to the overall development and growth of the organization. I have never taken a step back to take any additional responsibility beyond my job description.
I believe my hard work and dedication justify a raise in my pay. Therefore, I request you to increase my salary by [Amount] so that it gets in line with the industry standards. I will be honored to further discuss this matter with you in a meeting at your convenience.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
[Your Name]
[Contact Number]
TEMPLATE
Letter To Request Raise in Salary Format
TEXT VERSION
[Your Name]
[Your Address]
[City, State Zip Code]
[Email Address]
[Phone Number]
[Date]
[Manager/Boss Name]
[Organization Name]
[Address]
[City, State Zip Code]
Dear [Manager’s Name],
This is to respectfully request a meeting with you to discuss a raise in my compensation. I have been employed with [Company Name] as a [Job Title] in [Department Name] for [Number of Years] years. I am deeply committed to the success and growth of the company.
During my employment, I have always met or exceeded my performance goals. I have also taken on additional responsibilities beyond my job description. I have also contributed to the company several times including [a list of specific examples].
I believe that my performance warrants an increase in my salary hence I would like to request a raise of [Amount]. I hope you will consider my request and will take suitable action in response to my demand.
Thanks a lot for your valuable time!
Sincerely,
[Your Name]
Cc: [Human Resources / HR Rep Name (if any)]
TEMPLATE
Sample Letter Requesting Raise in Salary
TEXT VERSION
Dear [Boss’s Name],
I hope this letter finds you well. I am writing to request a meeting with you regarding a raise in my compensation. I am currently working in [Company Name] as a [Job Title] in [Department Name] for the last [Number of Years]. You are also aware that I am a fully devoted individual who is always ready to contribute to the success of the organization.
I have often exceeded my performance targets and have managed several projects all on my own. I have also won the “Employee of the Year Award” multiple times. My performance and skills have always been appreciated by you and other executives of the company. Still, having said that, I am grateful to you, my colleagues, and the company itself, for providing me the opportunity to work and polish my skills and abilities.
You have always been a great mentor and a great support to me therefore, I am requesting for a raise of [Amount] in my salary. I believe I deserve this raise now as I have never hesitated to take any type of responsibility. We can discuss this further in a meeting at your convenience.
Thank you for your precious time. I hope you will consider my request and I will look forward to your response on this matter.
Sincerely,
[Your Name]
[Contact Number]
TEMPLATE
How to Request a Raise in Salary by Writing a Letter?
If you are looking to write a request letter to your boss for a salary increment, you can always use the free sample letters to request a raise in salary given here on this page. All these samples are available both in Word and PDF formats for your convenience. However, if you want to write a letter to request a raise in salary from scratch, the following are some basic tips for writing it:
- The letter must be dated for record purposes.
- You should address the letter to the appropriate person i.e., your manager/boss or a representative of the HR department.
- Use professional greetings and formal salutations.
- Begin writing the letter by stating your current job title, the department you work in, and how long you have been associated with the organization.
- Be specific and clearly state your request for a raise in salary. You can also state the actual amount of salary that you require.
- In order to support your request for raise in pay, you can mention your achievements and contributions as an employee of the organization. You can also write about any awards that you have won based on your performance.
- While requesting a salary hike, don’t forget to be professional and courteous. You should express your gratitude for the organization and your current job.
- Keep your letter direct and brief.
- It is very important to perform proper job market research so that you can request a fair compensation when writing a letter to request raise in salary.
- The timing of writing any such letter is also quite important. Try writing this to your boss or any concerned person when they are not following a tight work schedule.
- Clearly mention that you are open to negotiations and any discussions regarding your request.
- End the letter by expressing your gratitude to your manager/boss for considering your request.
- Make sure to provide your contact information for follow-up.
- Don’t forget to proofread your letter before finally sending it to your manager or employer.