Writing a Professional Resignation Letter – with FREE Templates (WORD & PDF)

This article includes all the possible details related to a resignation letter i.e., what is a resignation letter and how to write a perfect one. Moreover, you can also get some free resignation letter templates right here on this page. These templates are available both in Microsoft Word and PDF formats. So, make sure to scroll down and check all the essential details along with the resignation letter samples.

What is a Resignation Letter?

A resignation letter is a formal document that an employee writes to their employer to express their intention to leave their current position. It is usually addressed to the employee’s supervisor or HR department. It should include the date of the employee’s last day of work along with the brief reason(s) for their departure.

The letter should also thank the employer for the opportunity to work for the company and express a desire to remain in contact in the future. Resignation letters are a professional way to end an employment relationship on good terms. Writing a resignation is not something that is required by law. However, it is only written for the purpose of professional courtesy.

Why Resignation Letters are Important?

There are several reasons why it is important to submit a resignation letter when you are leaving a job:

1. A resignation letter confirms your intention to leave your current position. As it is a formal document, it helps to avoid misunderstandings or disputes about the terms of your departure.
2. It gives you an opportunity to thank your employer and your colleagues for the opportunity to work with them and the experience you gained while working with the company.
3. It gives your employer notice so they can begin the process of finding a replacement for your position.
4. It is the best way to leave employment on good terms with your employer. A well-written resignation letter can help to preserve your professional reputation and maintain a positive relationship with your former employer.
5. It can serve as a reference for future job searches. Your resignation letter can be a positive addition to your professional portfolio, demonstrating your professionalism and willingness to leave a job in a proper way.

Formal Resignation Letter Sample

TEXT VERSION

Dear Mr. Robert,

I am writing to inform you that I will be resigning from my position as Accounts Manager at Zoom Pvt. Ltd. My last day of work will be January 15^th, 2023.

I have accepted a new opportunity that I believe to be the right move for my career. I have thoroughly enjoyed my time at Zoom Pvt. Ltd. and have learned a great deal during my time here. I am grateful for the support and opportunities that have been provided to me during my employment.

I will try my best to ensure a smooth transition during my remaining time here. Please let me know if there is anything I can do to assist with the process.

Thank you for the support and guidance you have provided during my time at Zoom Pvt. Ltd. I will always look back on my time here with positive memories.

Sincerely,

Shaun Michaels

TEMPLATE

Resignation Letter Example

TEXT VERSION

Dear [Employer],

This is to inform you that I am resigning from my position as [Job Title] at [Company]. [Date] will be my last day of work as an employee of the [Company].

I greatly appreciate the opportunity to work with such a talented team of experts and professionals. I have learned a lot from every person in the organization. I am grateful for the skills and experiences I have gained during my time at [Company].

I am resigning to pursue a new opportunity that aligns with my long-term career goals. However, I am committed to ensuring a smooth transition for my colleagues and the company. I am happy to assist in any way during my remaining time here to help ease the transition process.

Again, I want to express my humble gratitude for the opportunity to work at [Company] and the support provided by you and all my colleagues. I hope to stay in touch and follow the continued success of the company.

Sincerely,

[Your Name]

TEMPLATE

Format of a Resignation Letter to the Company

TEXT VERSION

Dear [Employer],

I am writing to inform you about my resignation from the post of [Position] at [Company]. My last day at the office will be [Date].

I had a great work experience at [Company] and have learned so much during my time here. However, I have recently accepted a new opportunity that I feel is the best fit for my career goals and personal growth.

I want to express my sincerest gratitude to you and the entire team at [Company] for the opportunities and support you have provided me during my time here. I am grateful for the chance to have worked with such an exceptional group of talented and dedicated individuals.

I will do everything I can to ensure a smooth transition for my replacement and will be available to answer any questions or provide assistance during the transition period.

Thank you again for everything!

Sincerely,

[Your Name]

TEMPLATE

Teacher’s Resignation Letter Template

TEXT VERSION

Dear [Superintendent/Principal],

It is to notify you of my resignation from my position as [Position] at [School]. The coming [Day] dated [Date], will be my last day at school.

I must say I really enjoyed my time here at [School] and will always be thankful for the opportunity to work with such an amazing team of educators. However, I have recently been offered an opportunity that I don’t want to miss. Hence, I will be moving on to a new position.

I will always be available for everything to support my colleagues and students during this time. Please let me know what steps I need to take in order to properly resign and ensure a smooth transition of responsibilities.

Again, thanks a lot for your support and understanding. I will always remember this amazing experience at [School] and the relationships I have built here.

Sincerely,

[Your Name]

TEMPLATE

How to Write a Perfect Resignation Letter?

Using the resignation letter templates provided here on this page can help save you a lot of time and effort. However, if you want to write a perfect resignation letter yourself, then here are a few quick tips for you:

1. Keep it short and direct. A resignation letter should be brief and straightforward, and should not be longer than one page.
2. The tone of your resignation letter should be formal. It must be written in a proper professional way, even if you are leaving a job that you did not enjoy.
3. Begin your resignation letter by stating your intention to resign. Be sure to include the date of your last day of work as an employee of the organization.
4. Explain your reasons for leaving only if you feel comfortable doing so. If you are leaving for a new job or because of a relocation, you can briefly mention this. Make sure not to give a detailed explanation of the reason(s).
5. Express your gratitude to the employer and your colleagues. You can thank them to provide the opportunity to work with the company and your colleagues.
6. It is always advised to offer your help with the transition process as you leave your job.
7. End the letter on a positive note.
8. It is always suggested to keep a copy of your resignation letter for your own records.
9. Make sure to deliver your resignation letter in person to your employer or manager. However, you can also write a resignation email to your manager/employer. Check the resignation email to manager/employer templates.
10. Don’t forget to proofread your resignation letter before finally giving it to your employer.

Resignation Letter FAQs

1- What should I include in a resignation letter?

A resignation letter should include the following information:

• the date of submitting the letter
• your current position
• your intention to resign
• the date from which your resignation will take effect
• a brief reason for your departure
• your gratitude to the employer for providing the opportunity to work

2- Do I need to provide a reason for my resignation?

It is not necessary to provide a reason for your resignation in a letter. However, if you feel comfortable doing so, you may choose to briefly state your reason for leaving. This could be for personal or professional reasons, such as a desire for a change of pace or to pursue a new opportunity.

3- Can I resign via email?

It is generally acceptable to submit a resignation letter via email, as long as you follow proper business etiquette. Be sure to use a clear and concise subject line, and address the email to your supervisor or HR representative. Remember to include all of the necessary information in the body of the email, as you would in a traditional letter. Check the resignation email templates.

4- How much notice should I give before resigning?

The amount of notice you should give before resigning depends on your company’s policies and your job position. Being a professional, at least two weeks’ notice must be given but some companies may require more or less time. It is important to discuss your notice period with your supervisor or HR representative before submitting your resignation letter.

5- Can I change my mind after submitting a resignation letter?

It is generally not advisable to change your mind after submitting a resignation letter, as you have already made a commitment to leave the company. However, if you have a change of heart and wish to stay with the company, it is possible to retract your resignation. It is best to discuss this with your supervisor or HR representative as soon as possible.