Whenever you want to quit your job, it is required to be done formally i.e, in writing. For this purpose, you can write a resignation email to your manager or employer. Especially, if you work remotely, it will be good to write a resignation email in order to leave your job. Such an email is usually written to the employer as well as to the HR manager.
What is a Resignation Email?
As the name suggests, a resignation email is a type of email that is written so as to formally communicate your intentions of leaving or quitting the job to your employer or manager. As it is an official email, so it is very important that one should draft a resignation email in a proper professional way.
There can be many reasons for which you might have to resign from your current job such as it could be because of some personal problems you are facing or simply if you have been offered a new job. Whatever the reason might be, it is a good practice to quit your existing job via writing a resignation email. Such an email provides you with a chance to show your gratitude to your employer.
Some resignation email samples are provided here in this article for your ease and understanding. You can check out these editable and free-to-download resignation email templates and can use any of them as per your requirements.
Resignation Email To Manager Format Sample
Subject: [Your Name in Full] – Resignation
Dear Mr. / Mrs. [name of the Recipient],
First Paragraph: Add a clear statement that you are going to resign from your current job. Don’t forget to mention the last date of your work as an employee of the company. You can also briefly mention why you are resigning from the job i.e., for personal reasons, or you are leaving the job because of a career change, etc. Try not to go into the details.
Second Paragraph: In the second paragraph, you can express your gratitude towards the employer and thank them for providing you with the opportunity to work for the organization. Be direct and honest and thank your employer with sincerity.
Third Paragraph: In this section, you can offer your assistance to the employer during the period of transition. It is generally considered a good practice to end relationships on good terms.
Closing Paragraph: At the end, you should provide your contact details so that it gets easy for the manager to reach you.
Ending: End the email in a professional way just like shown below:
Sincerely,
[Sender Name]
Resignation Email To Manager Format Template
Resignation Email To Manager Sample – Personal Reasons
This email is my official resignation as the [Job Title of the Employee] of the [mention Name of the Company]. My last day at work will be [mention Date] which is two weeks from now. I am resigning from the job as I am facing some serious personal problems right now. Due to these issues, I don’t feel quite well both physically and mentally.
I would like to thank you for providing me with the opportunity to work for the company. These three years are the best years of my professional career as I got a chance to learn and improve myself a lot.
Please don’t hesitate to ask me for any assistance during my period of transition as it will be my great pleasure to be of any help before leaving the organization.
If you want to reach me in the future for anything, feel free to contact me via the given below contact details.
Sincerely,
[Sender Name]
[Sender Contact Details]
Resignation Email To Manager Template – Personal Reasons
Example Resignation Email To Manager Sample
Subject: [Your Name in Full] – Resignation
Dear Mr. / Mrs. [name of the Recipient],
I am writing this email to inform you that I will be resigning from the position of [mention Job Title/Position], of [mention Name of the Company]. This resignation will be effective from [mention Date], which is two weeks from now, and which will be the last day of my work as an employee of the company.
I would like to sincerely thank you from the bottom of my heart for providing me with the opportunity to work in such a professional environment. During my tenure of employment, I learned a lot from the professionals and experts with whom I got the chance to work. I must say that all of my coworkers and colleagues were very professional, cooperative, and kind to me.
Also, I would like to offer my assistance if I could be of any help to you during my period of transition. So, please let me know if I can help you in any way possible before leaving the job.
Thanks a lot again for your support and encouragement. You can always reach me through the given below contact details.
Sincerely,
[Sender Name]
[Sender Contact Details]
Example Resignation Email To Manager Template
How to Write a Resignation Email?
If you are looking to quit your existing job and want to know how to write a perfect resignation email, you can take help from the resignation email samples and templates that are provided here on this page. However, if you want to draft or write a resignation email from scratch, make sure to follow the given useful tips:
- The Subject Line of the Resignation Email must be very clear. You should write it as “Resignation – Your Full Name” or ” Your Name – Resignation”. This is to make sure that the recipient quickly understands the purpose of the email.
- Use formal greetings and salutations like “Dear Mr. / Mrs. [Full Name of the Employer / Manager]”. However, if the employer or manager prefers to be addressed in some other way, make sure to follow that.
- Begin the email by clearly stating that you are resigning from your job. Mention your job title here.
- Clearly mention the date that will be your last working day as an employee of the company.
- It is a good practice to give at least two weeks’ notice prior to resigning from your job. However, if that’s not practically possible, give the employer as much possible notice as you can.
- Make sure to keep the details of the email short and brief. You don’t need to provide explanations about the reasons for quitting the job. You also don’t need to provide the details of your next job.
- Even if you are resigning from the job as a result of some disagreement or for any other reason, make sure not to mention anything about that in your resignation email. Instead, try just to include the things that you enjoyed or appreciated during the tenure of your employment.
- Express your gratitude and thanks to the employer in your resignation email. It is a positive gesture from you that the employer or manager will definitely appreciate as it is a good practice to end any such relationship on good terms. However, expressing your gratitude does not mean you have to write long paragraphs, just a few simple and sincere sentences would be great.
- If you can, offer your assistance to the employer during your period of transition. You can provide assistance like training a new person that will take your place or preparing some training material that will help your successor to easily understand the roles and responsibilities of the job. This will also make your resignation process smooth and easy.
- Provide your contact details so that the manager or employer can easily reach you in case they want to ask you something important.
- While writing a resignation email, try to be positive, polite, and courteous in your writing.
- Make sure to properly proofread your resignation email before finally sending it to the manager.