The most common way of applying for an opening or a job in an organization is by sending your CV or resume. To increase your chances of getting the job, you can write a job application letter. However, some organizations might ask for online submission of your application for that particular job. In such a situation, you have to draft a perfect job application email and send it to the relevant person in the organization.
What is a Job Application Email?
A job application email is an email that is written so as to express your intentions and interest in doing a certain job in an organization. Obviously, you will write a job application email only when you know that the organization (to which you are writing to apply for the job) is actually hiring people for a vacant position.
A job application email is just like a cover letter. As the cover letter accompanies your resume, a job application email also accompanies your resume so that the reader can get to know some more details about you. With the help of such an email, you can easily express and explain to the reader why you are a suitable person for the job.
Therefore, it is very important to write a job application email in a perfect way. In this article, we have provided you with a free-to-use and editable job application template. You can use this free sample to easily understand how to write a perfect job application email.
Job Application Email Sample
Subject: Martin Crowe – Computer Programmer Position
Dear Mr. / Mrs. [Last Name of the Recipient],
This email is to express my interest in the position of a computer programmer in your company, [Name of the Company]. I saw the job listing on [mention name of the Magazine/Newspaper/Online Job Portal] and as per the description, I have attached with this email my official resume, certifications, and references.
I found the job very interesting and in accordance with my qualifications. I have done small part-time as well as full-time jobs as a computer programmer in many different organizations and software houses. I have two years of experience in this field and have helped many organizations in carrying out different projects successfully. Moreover, I also offer my services as a freelancer to different online clients.
I think I am a perfect fit for this job as I am very good at learning new skills quickly and applying the latest work techniques. It will be my pleasure to offer my services to such a well-reputed organization and to help myself learn more and polish my skills. Thanks a lot for your precious time. Feel free to contact me anytime using the given below contact details. I look forward to a positive response from your side.
Best Regards,
[Email Signature]
Job Application Email Template
How to Write a Perfect Job Application Email?
Applying for a job and convincing the reader to give you an opportunity for an interview can be a tricky thing. That is why it is very important to draft your job application email with due care and professionalism. Remember that your CV or resume just highlights or points out your educational and professional background. But your job application email must indicate how good you actually are and how you will prove to be of great value to the organization.
With the help of the given job application sample and template, you can easily understand the importance of a job application email and how to write one. You can easily download its editable version and can alter it as per your requirement. However, if you still want to write a job application email from scratch, make sure to include the given-below details and information in your email and follow the given tips:
Subject Line:
Make your job application email stand out and easily readable by writing a direct and concise subject line. You can write your full name and the name of the job title or position you intend to apply for. For example, you can write it as “Matthew McArthur – Web Developer Position”. This way it makes it easily understandable for the reader who is applying for the job and for which job.
Salutation:
As it is a professional and official email, write the salutation as “Dear Mr. / Mrs. [Last Name of the Recipient]. If you don’t know the name of the person you are writing the email to, then write a more common formal salutation like “To Whom It May Concern”.
First Paragraph:
When starting with the main body of the email, include a statement to show your intentions of applying for the job. Clearly indicate what position you are actually applying for and how you got to know about the opening i.e., through some advertisement or some reference. If you were informed or referred for the job by someone who is also related to that organization in any way, make sure to include the name of the referee.
Second Paragraph:
In this section, you can tell the reader briefly about your qualification and your work experience. You can also mention your achievements related to your current or any of your previous employments.
Third Paragraph:
In the third paragraph, you can pitch to the reader why you will be the most suitable and fittest person for the job. Here you can mention your key strengths and abilities, and how you will prove to be of great value to the organization. Don’t just copy and paste details from the resume. Try to convince them that with your expertise and skills, you will play an important part in the overall growth and development of the organization.
Fourth Paragraph:
In this section, you can thank the reader and provide them with your contact details so that they can easily get in touch with you.
Be Professional:
Make sure to be professional in your writing. As you are writing the application to apply for the job, so be formal in your writing and don’t get casual or sloppy.
Length:
Make sure to keep your job application email direct and to the point. Keep the paragraphs short and brief. Try not to write long paragraphs and avoid getting into the details.
Ending:
Close your email both professionally and politely just like “Best Regards” or “Sincerely”.
Email Signature:
In the case of a professional email, it is advisable to include an email signature at the end of the email. An email signature usually consists of:
- Your Name in full.
- Contact Number
- Email Address
- LinkedIn Profile link, if you have one.
Proofreading:
Just like any other type of formal communication, make sure to thoroughly edit and proofread your job application email before finally sending it.