Providing an employee with feedback is something that is quite important for the overall development and growth of the organization as a whole. Constructive criticism helps develop a strong relationship between employees and managers. One of the best ways to communicate such feedback is by using employee feedback email. Some helpful employee feedback email samples are provided below for your ease in this article.
Importance of Feedback to Employees
There are many reasons why employee feedback is of great importance for an organization. Some of these reasons are:
- Employee feedback is one of the most powerful tools that help in keeping the workforce of an organization intact and well-informed.
- Employee feedback develops a strong bond between the leaders and the workforce of the organization thus creating an environment of trust and positivity.
- Providing feedback is critical for developing future plans and setting more realistic goals and targets for the employees of an organization.
- Employee feedback is a great way of guiding people in the right direction. It is so because constructive feedback highlights the strengths and weaknesses of the employees and provides them with new opportunities for learning and exploring.
- With the help of proper constructive feedback, the employees can effectively evaluate the areas where they need improvement and where they are already performing well. This way, feedback helps employees to create personal plans and set personal goals for themselves.
- When offered properly, employee feedback motivates the employees of the organization and encourages them to perform even better for the organization. Such feedback is more likely to boost the morale of the workforce. When employees’ traits and qualities are recognized, it urges them to work even harder for the overall development and growth of the organization.
- Constructive feedback, when delivered with empathy, helps the employees to learn, develop, and grow thus resulting in high performance from them.
- Providing employee feedback also indicates that the managers or team leaders actually care about their subordinates.
Employee Feedback Email Sample 1
The given below employee feedback email sample and template is an example of positive feedback given to an organization’s employee on his/her performance.
Subject: Employee Feedback
Dear [First Name of the Employee],
Our company [Company’s Name] is proud to have individuals like you working and contributing their efforts to this organization. Your performance at the [Project Name] as the [Employee’s Role] was truly remarkable. With your dedication and hard work, we were able to satisfy the client completely.
Moreover, the client has also entered into a five-year contract with our company for the same project in their offices that will be inaugurated over five years all over the globe. It became possible just because of your leadership abilities and the tiring efforts and hard work of your whole team.
On behalf of the executive management of the company, I would like to congratulate you and your team on this marvelous achievement. I will keep in mind your efforts and will personally recommend bonuses and increments for you and your whole team.
Hopefully, you will keep us feeling proud so best of luck in the future.
Yours Truly,
[Sender Name]
[Sender Designation]
Employee Feedback Email Template 1
Employee Feedback Email Sample 2
The given below employee feedback email sample and template is an example of constructive feedback given to an organization’s employee on his/her performance.
Subject: Employee Performance Feedback
Dear [First Name of the Employee],
Your performance on the project of design and installation of the new customer support software for the company’s client [name of the Client Organization] is truly remarkable. Your punctuality and your ability to fasten up the process of implementation of the new project are praiseworthy. As of now, one week is still left to meet the work deadline but your dedication and the extra shifts that you worked made us able to complete the project quite earlier than expected.
The only thing I would like you to notice and improve is your communication skills. The top brass of the company is fully aware of your managerial skills and technical expertise and truly appreciate that. However, being a team leader, you must also work on improving your communication skills as you not only have to work on the technical aspects of a project but also you have to present the project and answer the relevant queries and questions. So I expect you to realize the importance of enhancing your communication skills too.
Overall your performance is great and quite satisfying and your success in some of the recent projects has led the organization to achieve its financial targets.
We are hopeful that you will keep us feeling proud like that again and again.
Best Regards,
[Sender Name]
[Sender Designation]
Employee Feedback Email Template 2
How to Give Feedback to Employees Effectively- 8 Simple Tips
Providing feedback to the employees at the workplace is an art that must be mastered by every employer, manager, or team leader. Until you are able to provide quality feedback to your employees and guide them in the right direction, you can’t lead them effectively and efficiently. For this purpose, make sure to follow the given 8 simple tips:
- When you are providing feedback via an employee feedback email, then make sure to add a simple and direct subject line. You can write a subject line simply as “Employee Feedback” or “Employee Performance Feedback”, etc.
- You must be specific in providing feedback. It means that in your employee feedback email, you should clearly highlight the areas where the particular employee is already good at and in what areas he/she needs to improve.
- Provide employee feedback in a timely manner. For example, if an employee or group of employees has performed well on a particular task or project, you must appreciate them and provide your feedback immediately after the project or task is completed.
- Provide the employees with your feedback in a private manner whether you are appreciating or criticizing the employees in your feedback message. Criticizing someone in front of others is something that nobody likes and is not good, especially in a professional ambiance. Even if you appreciate someone publicly, most people don’t like to be the center of attention in any case. So providing the employee feedback using email will be the best option for all practical purposes.
- When you are criticizing an employee and providing him/her constructive feedback, only highlighting the problems is not enough. You must have to guide them properly and provide them with a solution or suggestion to fix the issues or problems.
- If possible, you should also mention the impact of the employee’s performance on their respective department or on the organization as a whole. When the employees know how their work is contributing to the development of the organization, it will motivate them to perform even better in the future.
- Make sure to provide completely unbiased feedback to the employees. For this, it is important that you should focus solely on performance rather than personality.
- Be empathetic in providing employee feedback.