39+ Useful Authorization Letter Format, Samples & Templates

Are you looking for an authorization letter format? If so, then you are at the right spot. In this article, we have some very useful authorization letter templates and samples available for you. All these templates can easily be customized and used as per your requirement. These pre-formatted authorization letter templates will allow you to make a perfect authorization letter within no time.

Best Authorization Letter Templates

Editable Authorization Letter Template

Fillable Authorization Letter Format

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Letter of Authorization Template in MS WORD

Sample Letter of Authorization DOC

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Business Authorization Letter Format

Free Authorization Letter Template for Bank Statement

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Organization’s Authorization Letter Template

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Corporate Authorization Letter Sample

What is an Authorization Letter?

The word ‘authorization’ means delegating authority or responsibility to some other person for doing something on your behalf. An authorization letter is a letter that is used to officially delegate or transfer authority to some other person. Authorization letters can be used for various purposes like banking or other financial transactions or in case a person appoints another person to represent himself/herself or act on his/her behalf in any situation.

Authorization letters are commonly used for many official purposes. Such letters are used by individuals as well as organizations. Also, many government organizations or other types of institutes like hospitals might require a person to provide a letter of authorization. This document comes in handy when the authority of a person to act on behalf of another person or organization is required to be verified.

In the case of a letter of authorization, it is also important to know about the parties that are usually involved. Typically, there are three parties involved in an official authorization letter and these parties are:

• First Party: By the first party, it means the person or organization that delegates its authority to someone else. The first party makes it clear that they are assigning their authority to act or do any specific work to another person by writing the authorization letter. It is the first party who actually writes such a letter.
• Second Party: The second party, in this case, is the person or organization that receives the first party’s correspondence related to the delegation of their (first party’s) authority to another person. For example, in the case of handling bank transactions, a person may delegate his/her authority to some other person by writing an authorization letter to the bank. In this case, the bank is the second party.
• Third Party: The third party is simply the person or organization to whom the authority is delegated. He/she will represent the first party and act on its behalf for the period as mentioned in the authorization letter.

Official Authorization Letter Formats

Authorization Letter Format for Representation

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Importance of an Authorization Letter

An authorization letter is a proper formal document that is used for both professional and personal purposes. You might also be interested in knowing why it is important to have an authorization letter. Well, the following is a list of some common uses of an authorization letter that will help you understand its importance:

• An authorization letter can be issued to a person to collect some important documents on behalf of the person delegating his/her authority. These important documents could be a bank checkbook, a passport, a certificate, etc.
• In medical facilities or hospitals, a patient can appoint a person to act on his/her behalf via a letter of authorization.
• Schools may require a letter of authorization from the parents of a student to allow their child to go on a school trip.
• A person may delegate authority to his/her close relative, a friend, or anyone on whom he/she trusts, to handle financial matters on behalf of the person delegating any such authority.
• In a business setting, an executive manager, during his/her absence or otherwise, may temporarily delegate his/her responsibilities to a subordinate to act on behalf of the manager.
• Almost all celebrities delegate their authority to their managers to act on their behalf or to represent them.
• A letter of authorization can be used as a piece of evidence in case of any legal matter pertaining to the authority of a specific individual.
• In case a lawyer is unable to attend a court hearing, he/she can also issue an authorization letter in the name of their assistant to represent themselves in any such hearing.
• To handle matters related to real estate, a person can issue a letter of authorization in the name of his/her agent to represent him/her.
• A letter of authority can also be written in case you want someone to receive a package on your behalf.
• Authority to sign legal documents on one’s behalf can also be given to another person by writing an authorization letter.

FREE Authorization Letter Samples

Sample Legal Authorization Letter WORD

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Official Authorization Letter Sample to Check Account

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Short Authorization Letter Word Template

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Organization’s Sample Authorization Letter WORD

Professional Authorization Letter Format

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How to Write an Authorization Letter?

In order to make it effective, an authorization letter must be written in a proper format. The free authorization letter templates and samples given here on this page will allow you to write a perfect authority letter. However, if you don’t want to use any template or sample, you must know how to write an authorization letter from scratch. First, you should know about the basic elements of an authorization letter and secondly, we have some useful tips for you that will help you in writing this type of letter.

Basic Elements of an Authorization Letter

Following is a list of some basic details or information that you should include in your letter of authorization:

• Sender Details: Begin the letter by writing down the sender’s (your) details on the left side of the paper or document. These details usually include:
  • Full Name
  • The designation, only in the case of authorization letter for business-related matters
  • Official Address
• Date: Mention the date on which you are writing your authorization letter.
• Recipient Details: After that, mention the details of the recipient which usually include:
  • Full Name
  • Designation
  • Address
• Subject Line: Just like any official letter or email, add a subject line to the authorization letter.
• Salutation: Use a proper formal greeting and salutation like “Mr. / Mrs. [Last Name of the Recipient]”, “Dear [Name of the Recipient], or “Dear [Designation of the Recipient]”. The last type of greeting and salutation is typically used when you don’t know the name of the recipient.
• Main Text or Body of the Letter: The main text or the body of the authorization letter includes the purpose or reason for writing the letter and the type of authority that is being given to the other person. It should also include a very brief introduction of the person to whom the authority will be delegated.
• Thank You Note: Just before signing off, it is good to thank your recipient for their time.
• Sign Off: End the letter by professionally signing off using complimentary closing.
• Name: The sender will have to write his/her full name again at the end of the letter.
• Contact Details: This includes the sender’s contact details so that the recipient can easily reach out to him/her.
• Signature: The sender must sign the authorization letter in his/her own name.

Tips for Writing an Authorization Letter

In order to write an official authorization letter, make sure to consider the following useful tips:

• Make sure to write an authorization letter in a proper official format.
• The subject line of your letter of authorization must be short and to the point. It should provide a glimpse of what the letter is about.
• Start the body of the letter by clearly stating the purpose of writing the letter i,e., delegating authority or assigning certain duties or responsibilities to some other person.
• Briefly explain the reason why you are actually delegating authority to some person like if you will be traveling abroad for some time or you are sick or any other reason.
• Include a brief introduction of the person to whom the authority will be delegated. This usually includes that person’s name and his/her relation or connection with you.
• Use proper formal language and maintain a professional tone.
• Keep your letter direct and brief and avoid including any unnecessary details or information.
• State everything specifically like the type of authority, its limitations, and the duration or period for which such an authority will remain valid.
• Thoroughly proofread your letter before finally sending it to the relevant person.