When your promotion is due, it is your right to ask for it from your employer or boss. But the way you ask for it is the key. It is important that such a request must be made officially and must be made in writing. For that purpose, a promotion request email or letter can be written. However, in this article, we will only talk about the promotion request email.
What is a Promotion Request Email?
A promotion request email is a written message that is directed to the employer or boss so as to ask for a promotion to a higher position in the organization. Whenever you feel like you can take on new responsibilities and must be promoted to a higher position, it is your right to ask your boss to consider you for any such promotion.
A promotion request email, if written in a proper way, can increase your chances of getting the promotion. However, the main thing to keep in mind is that you should ask for the promotion not beg for it. It means you must show your boss or employer why you are suitable for the new position.
Your promotion request email must be written in such a way that your boss or any other senior authority within the organization can seriously consider your request for the same. In this article, we have a promotion request example for you which you can easily download, edit its details and content, and use easily as per your requirements.
Promotion Request Sample
Dear Mr. / Mrs. [Last Name of the Recipient],
It is my pleasure to be a part of this great and well-esteemed organization. Recently I have completed four years of my employment here at the [mention Name of the Company] as an Assistant Accounts Manager. The reason I am writing this letter is that I want you to consider me for the open position of Executive Accounts Manager.
As stated, it’s my fourth year at [mention Company’s Name] and I have learned a lot during this period. Now I feel that I am ready to take the next step, challenge my abilities, and explore new opportunities.
I have always been a punctual and hardworking employee of this company on whom everyone can count. All my colleagues are like my family and I have very friendly relationships with all of them. Moreover, I am always very cooperative and helpful toward my colleagues. You can get feedback about my performance and my behavior from my colleagues. I am sure they will speak highly of me.
Moreover, I also get your support and appreciation every now and then, for which I am greatly thankful to you. Also, when the former Executive Accountant was on a long leave three months ago, I managed all their responsibilities during that time. I handled all their meetings, assignments, and projects and was always able to meet all the deadlines.
I also realize that it was not only me but it was a team effort without which we would not be able to do that in such a better way. But I remember, you and the executive management of the company were amazed at my performance and appreciated me a lot.
I realize that if I get promoted to this new position, it will make my position vacant. However, I would like to offer all my assistance to make sure this gap gets filled soon. Upon your request, I can also recommend a few employees who are already working with me directly. I feel they have great potential and anyone of them can take over my responsibilities.
Thanks a lot for your valuable time. I expect to get a positive response from you and I hope that you will seriously consider my request.
Yours Truly,
[Sender’s Name]
[Sender’s Current Position]
[Sender’s Contact Details]
Promotion Request Email Example
How to Write an Effective Promotion Request Email?
Writing an effective promotion request email is not so difficult. You just have to be genuine in your request and must present it to the recipient in a proper professional way. Make sure to write your message in such a way so that your get persuaded or convinced to consider your request. If you want to know how to write an effective promotion request email, make sure to keep in mind the following given below steps:
- The subject line must be clear and concise so that the reader immediately gets an idea of what the email will be about. You can simply write the subject line of your promotion request email as “[Your Name in Full – Request for Promotion”.
- Use professional greetings and salutations just like shown in the above example.
- Begin your letter by expressing your gratitude to be a part of the organization. You can also state the tenure of your employment.
- After that directly state your request for the promotion to a new position. Ask the reader for their consideration of promoting you to the said position.
- The most important thing is to convince the reader to seriously consider your request. For that purpose, you must explain to them why you deserve to be promoted to the new position. You must tell them why you are qualified for the new position and support this explanation with actual events i.e., you have enough experience in your current position that makes you eligible to handle the new responsibilities. Or any time earlier, you have already handled the responsibilities of the said position temporarily.
- While writing your promotion request email, it is very important to stay humble and be professional in your writing.
- Although this email can be a bit long but still, try to write it briefly and concisely. Use short sentences and short paragraphs.
- Offer your help and assistance in order to fill the gap that will be created with this promotion i.e., name a person or two that can take your responsibilities if you get promoted to the new position.
- Right before ending the email, thank the reader for their valuable time and provide them with your contact details.
- End the email with a professional closing such as “Sincerely”, “Yours Sincerely”, “Yours Truly”, “Best Regards”, etc.
- Just like any other professional document, make sure to proofread the whole email before finally sending it.