Whenever you are offered a job or employment, the employer expects you to give your acceptance to the said job. The best way to accept a job offer is by giving your acceptance in writing. It is okay to accept a job verbally but still, to make things official, you must have to provide your job offer acceptance in written form.
You can do so by writing a job acceptance email or a letter. Both the mediums are perfect but in this article, we will only be talking about the job acceptance email, what is it, and how to write a perfect one.
What is a Job Acceptance Email?
A job acceptance or a job offer acceptance email is a message that is written to an employer with the purpose of communicating your intention to accept the job offered by them. With a job acceptance in writing, you actually confirm the employment in an official and formal manner.
Basically, a job acceptance email is written so as to state on the record all the terms and conditions associated with the employment or job. It is to make sure that both the employee and the employer have agreed on the roles and responsibilities related to the offered job, the amount of salary, the number of paid leaves, and any other perks and benefits that will be offered to the employee.
So it is important to confirm all those terms and conditions of the job before starting it. For a more clear understanding of the purpose of writing a job acceptance email, you can check out the given below job acceptance email sample.
You can also download the given below job acceptance email template available in Microsoft Word format. It means you can download the template and edit it as per your requirements. However, you can scroll down a bit more to check some important tips that will further clarify your understanding of how to write a job acceptance email.
Job Acceptance Email Sample
Subject: [Your Name in Full] – Job Acceptance
Dear Mr. / Mrs. [Last Name of the Recipient],
I am very grateful to you for offering me the Marketing Manager position at [mention Name of the Company]. It is my honor to accept this job with all my heart. I hope this opportunity will be beneficial for both the company and me. It will be a pleasure to be a part of such a well-esteemed organization.
As per my offer letter/As we discussed, my official date of joining the company will be [mention Date]. My starting salary will be [mention Amount] and I will be entitled to health and insurance benefits after [mention Number of Days] days of employment. Moreover, I will be allowed an annual paid leave of three weeks. I eagerly accept all other terms and conditions of this employment.
If any other details are required before my joining, please let me know via the below contact details. Thanks a lot once again for providing me with this opportunity. I look forward to starting working at [mention Company Name].
Best Regards,
[Sender’s Name]
[Sender’s Contact Details]
Job Acceptance Email Template
How to Write a Perfect Job Acceptance Email
Writing a job acceptance email is not as complicated as you might have thought. With the help of the given job application email sample and template, you can easily understand how to draft your job acceptance email in a professional way. However, if you still want to write it on your own, then you should know how to write a perfect job acceptance email. For this purpose, make sure to consider the given tips and include the following details and information in your job acceptance email sample.
- In the subject line of your job acceptance email, mention your name in full and the words “Job Acceptance”, “Job Offer Acceptance”, “Acceptance of Job Offer”, etc. It can be written such as “Diana May – Job Acceptance”.
- As it is a formal email, make sure to include the usual formal greeting with the last name of the reader. It can be written like “Dear Mr. Fleming”. You can also write the full name of the recipient but mentioning the last name looks more professional.
- Begin your job acceptance email by thanking the recipient for providing you with the opportunity for the job or employment.
- After that, clearly indicate that you accept the job. Also, mention the position for which the job was offered and you accepted.
- Mention the date of your joining the organization.
- Then you will have to state all the details related to the employment like salary, perks, benefits, paid leaves, and all other terms of the employment.
- Include a statement to explicitly state that you accept the job offer with all its terms and conditions. This is to ensure that you and the employer are on the same page while accepting the job.
- Though it is important to include the relevant details and information but still try to keep your job acceptance email concise and brief.
- Provide the recipient with your contact details so that they can easily reach you. Also, offer them your assistance and cooperation if they want any details or information before your joining.
- It is a good gesture to thank the employer once again just before ending the email.
- End the letter in the usual formal way i.e., with a formal greeting like “Sincerely”, “Truly Yours”, “Best Regards”, etc.
- Make sure to check your email for any grammatical errors or mistakes. It is good to proofread the whole document before finalizing and sending it to the recipient.