30+ FREE Employee Handbook Examples [WORD & PDF]

In this article, downloadable employee handbook examples are available for you. An employee handbook is an official document of an organization. Such a handbook is given to the employees when they join the organization. This is to make sure that the employees are fully aware of their rights and responsibilities related to their employment.

This information is also mentioned in an employment contract or agreement but mentioning such details in the employee handbook is also very important. Whenever a person joins a new organization as an employee, it is natural for him to be a bit confused at first. In such a situation, the new employees can always use an employee handbook as a guide.

An employee handbook template comes in handy when you want the new employee to know about the organization, its mission, and its objectives. That’s why most organizations create their own customized employee handbook sample so that whenever a new person joins the organization as an employee.

Employee handbook examples are available here on this page both in Microsoft Word and PDF formats for your ease.

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Importance of an Employee Handbook

An employee handbook template is one of the must-have documents of an organization. Every organization, regardless of the type and nature of its operations, must keep such a document in place. Depending upon the situation and conditions, an employee handbook can always be updated or modified. It should not be considered something that can’t be altered or modified ever.

Keeping a detailed employee handbook is important for a number of reasons. Some of these reasons are listed below:

• An employee handbook is a great tool for employees to get themselves connected to the entity.
• Providing the employees with this type of document can also be a compulsory requirement by law in some cases.
• Any issues or conflicts related to employment can easily be resolved in the context of the employee handbook.
• With the help of this type of document, the employees can have a better and more clear idea of the employer’s expectations.
• Employee handbooks can also be used as a reference or evidence in case of any legal proceedings or court-related matters both by employers and employees.
• Employee handbooks help fresh employees to know more about the entity, its vision, and the ultimate purpose of its formation.
• With all the things related to employment being explained clearly in the handbook, there remains no ambiguity for the employees to understand their responsibilities.
• Not only it lays out the duties or responsibilities of the employees, but an employee handbook also lets the employees know more about their rights in detail.

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What Should be in an Employee Handbook?

Employees are the types of assets of an organization that plays the most vital role in an organization’s growth and development. Without any employees, it is impossible for an organization to achieve its ultimate goals and objectives. Of course, you need resources like finance to run the business but you also need individuals to manage those resources. For this, it is important that you should guide your employees in every situation.

An employee handbook is a great tool that is used to fulfill such a purpose. It is a detailed guide that should be given to every employee of the organization. It lays out all the essential details pertaining to the employee’s employment and the entity itself. Following are some elements that should be included in the employee handbook.

Table of Contents

As it is a long-form official document, it is advised to include a table of content in it so that the reader can easily navigate through the document. You can also check out here the free editable table of content templates and formats.

Entity’s Introduction and Mission Statement

The employee handbook should include a brief introduction of the entity, its background, its mission statement, and its vision. It is a good way to introduce the employee to the entity and the reason for which it is actually established. With the help of such a handbook, the employee also gets to know about the ultimate objectives and goals of the entity with ease.

Employment Details

The employee handbook should include all the details related to the employment. Some of these details are the terms of employment, attendance policies, recruitment process, equal employment opportunities, etc. Of course, some of these details are already mentioned in the employment agreement but here, you should also try to explain these details.

It is the most important section of an employee handbook so it must be drafted in detail. This section should include answers to some common questions of the employees so that they can easily refer to the handbook whenever they are stuck in something related to their employment.

Employment Benefits and Perquisites

In your employee handbook sample, mention the benefits and perks that are associated with a particular job position. This is to let the employees know what are the benefits other than the salary, that are associated with the job. Mentioning these perks separately in the employee handbook template is always advised because it might be possible that the employees are unaware of such benefits.

Other Details of Employment

Besides mentioning the perks and benefits of the employment, you should not forget to include other details directly related to the employment. These details are working hours, paid time off or PTO, and details of any paid and unpaid leaves like sick leave, parental leave, bereavement leave, urgent work leave, etc.

Workplace Rules and Regulations

This is important, especially in the case of new employees, that they must be fully aware of the rules and regulations related to the workplace. These are the rules that you expect your employees to follow at the workplace. This way the employees will always keep a check on themselves before doing anything wrong. The workplace policies or rules usually include how the employee should interact with other people (both internal and external to the entity), and the rules related to harassment, data protection, confidentiality policies, health and safety, etc.

Employee’s Code of Conduct

This section usually includes how the employee should cooperate and behave with his/her colleagues and team members. This also includes some general guidelines for the employee like the dress code, dealing with any type of conflict of interest, visitors in the workplace, employment of friends and family members, etc.

Resignation and Termination Policies

This section is also very important to include in the employee handbook template. The handbook should clearly explain the details related to the resignation and termination of employment.

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